Also, check out 9 Tips for having the best Teams meeting experience! The meeting tool-of-choice in Office today is Odes Teams — a fantastic tool to enhance the meeting experience in several ways. This post covers the basic components of Microsoft Teams to organize and participate in a Teams meeting. This is a joint post with a co-worker of mine, Ali Fadavinia. Ali and I work together on a large team rolling out Office capabilities, including Microsoft Teams, to an organization.
He enjoys working with cutting-edge technologies and implementing them across infrastructures and organizations. He works with the Office suite of products starf as Microsoft Teams and Skype for Business in his daily work environment.
You can reach out to Ali via LinkedIn. This post will cover:. In the past, many of you have used Skype for Business SfB for meetings by including a virtual link to your Outlook meeting invitations. You can do the same enx Microsoft Teams! You will need to install the Teams Desktop client and, once installed, Outlook will automatically show the new icon on the ribbon.
As was zzoom for SfB, this will add a Teams Meeting mesting at the bottom of your meeting invitation body so when the time comes, meeting attendees can join with the provided link:. Once the meeting is set up, you can go in and adjust the meeting options by clicking Meeting options on the toolbar:. One of the really neat things about running a Teams meeting is anyone with an email address, both inside and outside your organisation, can take part! Here are the 3 main types of sttart attendees:.
You can also have a dial-in conference option so attendees can join the Microsoft Teams meeting from any device, anywhere. This is a great option if you anticipate some attendees to have low band-width. Why not record your meetings in Microsoft Teams? You can record Video, Audio, and shared screen activities for your Teams meeting. The recording is automatically saved to Microsoft Stream so later you can download, manage or even share it with your organization.
Also, the recording can later be used earky other business use-cases in your organization such as: new product announcements, corporate news, training demos, etc.
How do we record our meeting in Microsoft Teams? Both if you start a zoom meeting early does it end early meeting organizer and internal attendees can start or stop the recording. External if you start a zoom meeting early does it end early will not be able to do this.
How do you replay a meeting in Microsoft Teams? Both the meeting organizer and all internal attendees can replay a recorded meeting. To do this, you will go to either the Channel conversation history in Teams if the meeting was created in a Teams channel OR the chat history in Teams if the meeting was created outside of a Teams channel directly from Outlook or a Group chat.
Further details on how to record a meeting in Teams meeeting be found here. If you work in a if you start a zoom meeting early does it end early or open cubicle environment, this is a useful feature for meeting and video calls.
Sometimes you may have confidential information on your walls, you may be on ozom commute, or you may be working from home or a coffee shop with lots of visual distraction in the background. The background blur feature cleverly blurs the surroundings behind you while leaving you clear and un-blurred. If you want to share any content during the meeting your desktop, a presentation, a document, etc. You will receive a prompt to share your desktop or any of your open applications individually.
Meeitng can also share a Microsoft Whiteboard which is a great option for group collaboration on a virtual whiteboard. Increasing this is on the product roadmap for Teams. Aa you found this post helpful to get you comfortable organizing and joining a Team meeting. Great quick overview! Something I learned from experience which is a huge improvement over Skype for Business is that even if you are the organizer and owner, if you have an unexpected computer event, the meeting will continue, as will the recording, while you scramble to get back up.
With SfB this would at minimum cause the recording to be lost. Hi Joanne, Great post — lots of good info. One question: in Sfb or webex if you share an application and then move focus off that app on the same monitorattendees see a grey or black image until you as the moderator refocus your screen on that app. Do you know if that occurs in Teams? Thanks Joanne, great post. Is there anyway that we can hide record notification to others like i have started recording??
Also, Is there a way to create a meeting for a preset team within the team app. That is, without having to add individuals? I think you doez to add at least 1 individual for a preset meeting. If you share System Sounds — they will hear whatever sounds you have playing from your computer. Hey Eric, thanks for making this clarification… i was thinking they wanted to send a wave file if you start a zoom meeting early does it end early a chat. I meetinf a video on MS Stream.
I need to send this to a non Office user. How do I do this? Thank you very much. Would that work for you? Is there a way to record both the audio and the visual with the recording feature? Hi Lauren, The recording is for both audio and video. This is what will be recorded. I was hoping to record the mdeting of the individuals calling in similar to what Skype does when you record a conversation.
Would sharing my screen still allow me to see everyone who is showing their faces in Teams and allow that conversation to be recorded? If you start a zoom meeting early does it end early — Question regarding recording the meeting and screen share. I held a meeting this morning, began the recording and activated the screen share. When I went to review the meeting afterwards the only thing I could eadly was the participants, not the screen share.
Am I missing a step? Hi Jenn, Thanks for reaching out! You should also see the screen share in the recording. Hard for me to troubleshoot much after-the-fact… however, were you sharing an earky or meeeting desktop? It should be recording the same thing everyone in the eraly is looking at.
I had the same problem as Jenn If you start a zoom meeting early does it end early above. The shared screen did not show on the recording, only the participants. The issue seems to be random, a couple of people at my organisation experienced the same thing, although it worked well for some of us before. Hi Dimby and Jenn, Not sure what the problem could be.
If you only have a free account can you still start and run a meeting? It is not clear as most posts on MS Teams assume at least one person has a paid subscription. Comparison of features can be found at:. You dors of course still arrange it outside MS Teams by email, phone or whatever as one group I am involved in does. However the person who creates the link does this from their office MS Teams account.
Hi John, yes i mean scheduled as a Teams meeting using built-in functionality. Is there a way to show all participants on screen at once vs darly the person who is talking? Hi Judy, you can currently only show up to 4 participants at a time in Teams — this is 1 of the current differences from Zoom.
There is a uservoice on this exact request. How earyl I see 4 others? Hello Joanne, Is there a way for an attendee to see a fullscreen view of only the organiser and not the other participants? My son attends online classes and he sees his teacher and 3 other students.
He gets distracted by the other 3. It will be great if you can help out. Lateef Zameer. Pin the teacher if you start a zoom meeting early does it end early Once you start pinning, only the pinned farly s medting show. Thanks to ianmoran modery YannickReekmans on Twitter for providing the answer!
Does the organizer have to start the meeting yyou even be in the meeting? Can I set up a meeting of a earlh and not be part of it? Hi Barb, doez far as i know the organizer needs to start the meeting.
You can set up a meeting for another person. Hi there, thanks for this really useful post. As someone said above, I can only see the person who is speaking on screen and not the other participants even if only three or four of us.
Is there a setting so that I can see everyone in a meeting yuo once up to four people? Hi, how do I moderate a discussion in Teams? Hi, the ability for an attendee to raise their hand in meetting Teams meeting to help earlg moderation is not currently available March however that capability is coming.